CBRE is looking for a Project Coordinator/APM to help manage fast hyperscale data center construction projects in the Lithia Springs, Georgia area.
This is not a remote role. The Project Coordinator/APM will need to be in the area and visit the site regularly.
As the Project Coordinator/APM at this fast-paced, high-tech office constructing a mega-scale facilities, you will act as an Owner's Representative to provide on-site project management support to our confidential technology client. Overview:
Provide end-to-end support to project management and construction services teams, as well as partner with the co-located Owner/Operations teams. Assist multiple Project/Program/Site Managers and collaborate with Owner's Representatives.
Collaborate with on-site interdisciplinary team of project controls, scheduling, cost, document controls, safety, security, logistics, as well as interface with Owner/Client Operations team, visitors, VIPs, and vendors.
Ability to work independently as well as effectively collaborate, manage change, think analytically, and demonstrate leadership skills. Troubleshoot and resolve complex administrative problems.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provide contract administration with Project Controls group. Comply with Client's Commercial Operations processes, utilizing templates and submission procedures. Provide timely communication with Vendors and Contractors on status of contract approvals, Change Orders, and issuance of Purchase Orders. Review Proposals for terms & conditions to draft Statements of Work and Amendments. Track status of workflow approvals and provide timely communication with team and Contractor/Vendors regarding execution of the contracts and issuing of the Purchase Orders.
Execute onboarding of new Temp/Vendor/Contractor (TVC) personnel in Client's contingent workforce program for new and transferring personnel. Mentor and assist Client and Contractors to onboard their group's new personnel.
Provision new personnel (laptops, badges, site access). Coordinate assets and equipment with Client's on-site hardware manager. Assist Site Manager with activating online accounts, emails, systems. Assist Managers with coordinating attestation of new online accounts, activation of assets. Organize and conduct orientation for welcoming new personnel on the project site as well as facilitate orientations to assist remote Project Coordinators from other sites in the construction program.
Utilize Owner's program management processes, software, systems, and tracking tools. Assist team members with desktop support, coordinate IT/tech help desk sessions for group to learn new processes and systems.
Submit, track, and process Site Access Requests (SAR) to Security for visitors and contract staff to ensure compliance with Owner tracking tools.
Review and approve General Contractor's requests for project photo use and distribution. Approve GC's requests for camera passes/badges for individuals and devices; process with Client and Security.
Schedule, organize, and attend meetings and video conferences with Client, Project Management Team, Safety, and General Contractor; coordinate with personnel as needed. Develop agendas, take minutes, track action items.
Organize project team-building events, activities, and coordinate with General Contractor to promote all-hands luncheons, alignment conferences, safety recognition events. Coordinate team recognition/morale rewards/SWAG.
Manage office space and desk layout in conjunction with Client's
Provide site coordination with Facilities and Logistics for shipping, receiving, and office maintenance.
Manage the processing and depositing of recycling refunds with Client's remote Finance Group to track site funds.
Manage construction-related tasks as assigned.
No formal supervisory responsibilities in this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor's degree in Architecture, Engineering, Construction Management, or related field. Minimum two or more years' construction administration, architecture, engineering or similar experience.
7 - 10 years of experience in the construction project management environment.
Not required, but having some data center infrastructure projects experience is preferred. Experience in mission critical data centers is a strong plus.
Proficiency in Google Docs, Sheets, and Calendar, as well as Microsoft Office Suite (Word, Excel, Calendar). Advanced experience with creating presentations (Google Preso and Microsoft PowerPoint) and scheduling Hangouts video conferencing. Experience in databases and collaboration portals (Microsoft SharePoint and Excel, Google Sheets).
Demonstrate commitment to safety policies and procedures, support the company's HSE management system, and enforce HSE policies, procedures, and objectives. Utilize Client's "Boots on The Ground" program and software to make observations of safe activities and issues at risk.
Must be a self-starter; able to work independently with minimal supervision to meet deadlines, and also to work as part of a team and matrix organization, including remote team members.
Adept at taking responsibility for multiple assignments, able to triage conflicting priorities. Action-oriented with excellent organization skills and demonstrated ability to multi-task.
Strong interpersonal, verbal, and written communication skills, with the ability to work on a highly professional level with Client, internal team members, and external partners.
Positive attitude, tenacity to resolve issues, and a bias for action.
CERTIFICATES and/or LICENSES
Working towards or eligible for licensure as either a Professional Engineer or Registered Architect is desired.
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Intermediate skills with Microsoft Office Suite. Ability to read and understand architectural drawings. Working knowledge in MS Project is helpful. Knowledge of leases, contracts, and construction practices preferred.
Basic knowledge of the entitlement/permitting process and construction delivery methods and agreements. Some familiarity with construction best practices, general building codes, and various building types and systems. Passion for being detail oriented and highly organized.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Internal Number: 21012668
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CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.