Overall, the Document Control Coordinator, ("DCC") shall support CBRE's client with the implementation of the "Standards and Procedures" for all building documentation for construction of large enterprise data center infrastructure construction projects as directed by CBRE's confidential technology client. Candidates must have prior experience coordinating construction drawings, specifications, and equipment information. '
This is not a remote role. The Document Control Coordinator will need to be in the Lithia Springs, GA or Lenoir, NC area for meetings from time to time.
Support Regional Document Control PgM with various tasks related to documentation efforts.
Support internal teams and vendors with documentation requests during the full life-cycle of a building.
Manage documentation closeout meetings with vendors, client project managers and other project subject matter experts ("SMEs").
Turnover documentation analysis and preparation for upload into client's EDMS System.
Auditing document meta-data for completeness,and performing metadata updates when needed before upload.
Project setup tasks including setting up project folders & procedures for use during construction and operation.
Formally review 'construction turnover documentation' and routing it to the appropriate entities entitled to perform technical review.
Maintain documentation with client's EDMS and physical library.
Experience using and/or creating custom formulas/functions in excel or gSheets.
No formal supervisory responsibilities in this position.
Manages 3rd party project delivery resources/team (typically smaller team). Responsible for tracking performance and motivating team members.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor's degree (BA/BS/BEng/BArch) from College or University and/or equivalent related experience.
Bachelor's Degree or equivalent work experience
Working familiarity of Microsoft Office & Google Docs
Proficiency in using spreadsheet tools to manage large amounts of data
Ability to analyze and present critical project data points and build dashboards using Data studio,
Tableau or any equivalent program.
Strong Electronic document management system (EDMS/DMS) experience
Strong understanding of construction documents
Document Control / Document Management experience is preferred
Working familiarity of AutoCAD or other construction CAD systems (BIM 360) is a plus
Electrical experience is a plus
Java or Google App scripting is a plus
CERTIFICATES and/or LICENSES
PMP (US and/or Canada) and LEED AP preferred.
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Intermediate skills with Microsoft Office Suite. Ability to read and understand architectural drawings. Working knowledge in MS Project is helpful. Knowledge of leases, contracts, and construction practices preferred.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Internal Number: 21012187
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